Excerpt from Constitution, March 2018
6.2 Membership of the Committee
a. The Committee shall be comprised of:
i. The Governing Council, the members of which shall be:
the Executive, the members of which shall be:
a. The Committee shall be comprised of:
i. The Governing Council, the members of which shall be:
the Executive, the members of which shall be:
- The President who shall chair all meetings at which the President is present and act as the spokesperson for the Association;
- The Vice-President who shall fulfill the responsibilities of the President if the President is unable to;
- The Secretary; who shall be responsible for minuting all meetings of the Association and maintaining the membership and other records of the Association; and
- The Treasurer; who shall be responsible for maintaining the financial accounts and records of the Association.
- not more than two Communications Officers;
- the Networking Officer; who shall be responsible for the organisation of networking events.
- not more than four Year-Level Representatives;
- and such number of General Members so that the total number of the Governing Council (excluding any ‘Appointed Person’) does not exceed thirteen;
- any person/s appointed under this clause 6.2 as an ‘Appointed Person’; and
- Associate Member/s appointed by the Governing Council or Executive under this clause 6.2.
b. Each member of the Governing Council (including an Appointed Person) is entitled to vote at any meeting of the Committee.
c. The Governing Council may, by a majority vote of members present, appoint a member/s of the Association to be an ‘Associate Member/s’.
d. If a quorum of the Committee is not achieved at two consecutive meetings, the Executive at its next meeting thereafter may, by a majority vote of members of the Executive present, appoint a member/s of the Association to be an ‘Associate Member/s’.
e. An Associate Member may:
c. The Governing Council may, by a majority vote of members present, appoint a member/s of the Association to be an ‘Associate Member/s’.
d. If a quorum of the Committee is not achieved at two consecutive meetings, the Executive at its next meeting thereafter may, by a majority vote of members of the Executive present, appoint a member/s of the Association to be an ‘Associate Member/s’.
e. An Associate Member may:
- Contribute to the general business, and any meeting, of the Committee; and
- Vote at any meeting of the Committee unless the Chair directs, in relation to an agenda item or meeting (or part of a meeting), to exclude Associate Members from voting or being present in the room or place at which the meeting is being held.
f. The four Year-Level Representatives shall be comprised of one representative from each of the following levels of study:
i. First Year (undergraduate)
ii.Second Year (undergraduate)
iii. Third Year (undergraduate)
iv. Honours/Postgraduate,
provided that:
i. First Year (undergraduate)
ii.Second Year (undergraduate)
iii. Third Year (undergraduate)
iv. Honours/Postgraduate,
provided that:
- for each of the First, Second and Third Year representative, the person must be enrolled in and undertaking at least 6 units of undergraduate study at the University of Adelaide at the applicable level as at the time of the AGM; and
- for the position of Honours/Postgraduate representative, the person must be enrolled in and undertaking an Honours/Postgraduate program at the University of Adelaide as at the time of the AGM.
g. If a position on the Governing Council is not filled at the AGM, or becomes vacant because of a resignation subsequent to the AGM, the Governing Council may appoint one of the members to the vacancy.
h. If a member of the Governing Council undertakes a study abroad program at an international university for a period greater than two calendar months, that position will be deemed to be a temporary vacancy and the Governing Council may appoint a person to the temporary vacancy (an ‘Appointed Person’). In that event, both the member and the Appointed Person will be members of the Governing Council and upon the return of the applicable member, that person
will resume performing the duties of the position and the Appointed Person will continue as a member of the Governing Council.
i. A committee member shall be a natural person.
j.All positions on the Committee shall become vacant, and positions on the Governing Council shall be subject to election, at each AGM.
k.A member of the Committee shall be eligible to stand for re-election without nomination. No other person shall be eligible to stand for election unless a member of the Association has nominated that person before the closure of nominations at the AGM.
h. If a member of the Governing Council undertakes a study abroad program at an international university for a period greater than two calendar months, that position will be deemed to be a temporary vacancy and the Governing Council may appoint a person to the temporary vacancy (an ‘Appointed Person’). In that event, both the member and the Appointed Person will be members of the Governing Council and upon the return of the applicable member, that person
will resume performing the duties of the position and the Appointed Person will continue as a member of the Governing Council.
i. A committee member shall be a natural person.
j.All positions on the Committee shall become vacant, and positions on the Governing Council shall be subject to election, at each AGM.
k.A member of the Committee shall be eligible to stand for re-election without nomination. No other person shall be eligible to stand for election unless a member of the Association has nominated that person before the closure of nominations at the AGM.